Privacy policy

Protecting your personal data is a priority for us. Below you will find detailed information about what data we collect, for what purpose and for how long we keep it. The document complies with Regulation (EU) 2016/679 of the European Parliament and of the Council (RODO).

1. Personal data controller

The controller of your personal data is:

OKPOL Sp. z o.o. ul. Topolowa 24, 49-318 Skarbimierz-Osiedle NIP: 747-180-16-77 E-mail: okpol@okpol.com Tel: +48 77 404 66 60

2. Data Protection Officer

We have appointed a Data Protection Officer whom you can contact for all matters concerning the processing of your data:

Email: inspektor@iodbrzeg.pl

3. What data we collect and for what purpose

Contact details

We process the data you provide in the contact forms (name, email, telephone, message content) in order to respond to your enquiry and establish a relationship.

Legal basis: Article 6(1)(b) and (f) of the DPA Storage period: up to 3 years after last contact

User account data

We process your registration data (first name, last name, email, encrypted password) in order to provide the services available after logging in and to manage your account.

Legal basis: article 6(1)(b) of the DPA Storage period: for as long as you hold your account and up to 2 years after it is deleted

Distributor data

We process the contact data of distributors for the purpose of commercial cooperation and the operation of the distribution network.

Legal basis: article 6(1)(b) and (f) RODO Storage period: for the duration of the cooperation and up to 5 years after the end of the cooperation

Analytical data

With your consent, we collect anonymous data about how you use the website - see the cookies section for details.

Legal basis: article 6(1)(a) of the DPA Storage period: until you withdraw your consent, not longer than 26 months

4 Recipients of data

We may pass on your data to:

• IT service providers - web hosts and technical support providers, on the basis of entrustment agreements for processing
• Google LLC (Google Analytics 4) and Microsoft Corporation (Microsoft Clarity) - only with your consent, on the basis of standard contractual clauses
• To public authorities - when required by law
• Related entities - companies of the OKPOL Group operating within the European Union

We do not sell your personal data to third parties.

5 Transfers of data outside the EEA

We use Google Analytics 4 and Microsoft Clarity, whose servers may be located outside the European Economic Area. Data transfer is based on standard contractual clauses approved by the European Commission.

6 Cookies

Our website uses cookies. You can manage your preferences in the privacy centre available in the footer of the site. We describe each category below:

7. Your rights

You have the following rights under the RODO:

• Right of access - you can obtain information about and a copy of the data processed (Article 15)
• Right of rectification - you can request the rectification of inaccurate data (Article 16)
• Right to erasure - you can request the erasure of data in cases under Article 17
• Right to restrict processing - Article 18 RODO
• Right to data portability - you can receive your data in a structured format (article 20)
• Right to object - to processing based on legitimate interests (Article 21)
• Right to withdraw consent - at any time, without affecting prior processing

To exercise your rights, please contact: okpol@okpol.com or the IOD: [EMAIL IOD]

You also have the right to lodge a complaint with the President of the Office for Personal Data Protection (ul. Stawki 2, 00-193 Warsaw, uodo.gov.pl).

8 Data security

We use appropriate technical and organisational measures to protect your data, including connection encryption (HTTPS/TLS), access control, regular backups and staff training.

9 Automated decision-making

We do not use automated decision-making or profiling with legal consequences.

10. changes to the privacy policy

We reserve the right to change this policy. We will inform you of significant changes by means of an announcement on the website or, if you have an account, by email.